Posted by: Ali | February 14, 2011

Project management training

Friday 11 Feb – Cheat’s guide to project management with Sally Pewhairangi

A project is a temporary endeavour to create a unique product or service. It’s an opportunity to step out of the ordinary and embark on a journey of adventure. A successful project solves a problem to the customer’s delight.

Having a planned approach or map helps achieve better results.

Sally outline the 5 stages of the project manageement map – define, plan, do, check and close. Most people leap in at the do stage. This sounds very much like how we approach marketing – leaping in at the doing stage.

The workshop focused on defining and planning the project – which was very useful. We used real world library projects to put the K.E.T.E Principles (TM) into action – which I think was very valuable.

Importance of knowing how the project fits with the library’s goals to establish a clear direction – obviously important but our library goals are not really clear enough.

Establish what you are doing and why.

Take it to pieces … where we used a mindmap to begin the process of identifying tasks need to complete the project and create a work breakdown structure.

The mindmap process was done in silece with each member of the group writing down the tasks to be done.

The second part of the process was looking at all the tasks and grouping them into 4 main activities – these are represented by the sticky notes in the second photo.

Learning outcomes

– understanding of project management principles with time to work through these in practical exercises

– importance of planning

– useful ideas for running workshops

– seating arrangement of groups around small tables already set up

–  introductions (not everyone to the group as a whole, but moving around and introducing yourself to about 3 people – gave us a moment to write down who we were, what projects working on, so not “struck dumb” when talking to others i.e. like a mini script to read off)

– brainstorming in silence – see above. Extremely valuable for getting everyone’s ideas down on paper, without any one voice dominating the brainstorming session.

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